Governance & Safe Sport: Compliance, Safeguarding and Incident Management
Ensure the highest standards in governance, child protection, and sport compliance — all built into your sport admin platform. SportLoMo gives national associations, federations, states and clubs the tools they need to track credentials, log incidents, and manage injuries. Eligibility checks and approvals are enforced automatically — all within one system.
Why Modern Sports Organizations Trust SportLoMo for Safe Sport
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One system from national headquarters to club level – supports multi-sport architecture.
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Integrated compliance across membership, events, and competition — no separate systems.
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Real-time visibility for safeguarding, vetting, injuries, and approval workflows.
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Role-based access protects sensitive data while enabling audit trails.
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Multi-jurisdiction support: DBS (UK), Rowan’s Law (Canada), GDPR (EU), and more.
- Experience: 20+ years supporting sports in UK, Europe, North America, Canada and the Emirates.
KEY MODULES AND FEATURES
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Credential & Vetting Tracking – Background checks, expiries, automated alerts, eligibility gates.
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Incident, Injury & Concussion Management – Log incidents, manage approvals, enforce Return-to-Play protocols.
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Sanctioning & Eligibility – Auto-block non-compliant members from rosters, tours or events.
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Learning & Certification System – Manage courses, certify coaches/officials/volunteers, issue alerts.
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Document & Policy Storage – Securely store policies, track acknowledgements, timestamp access/edits.
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Reports & Dashboards – Visualise compliance, safeguarding metrics, participation by role/region.
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APIs & Data Feeds – Share compliance and credential status with club systems or external platforms.
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Multi-Sport & Multi-Tier Architecture – Works across federation → region → club levels seamlessly.
More information on the platform tools......
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Vetting Workflows & Automated Alerts – Upload checks, flag expiries, automate reminders and block access for non-compliance.
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Injury & Concussion Protocols – Track every injury or concussion, attach to the athlete’s profile, enforce medical clearance before return.
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Eligibility Gates – Prevent registration or event entry until compliance is met (age-grade, vetting, training).
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Role-Based Access & Audit Trails – Limit sensitive data views, keep timestamped logs of changes.
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Learning Management Integration – Link membership status, training modules, approvals and credentials in one workflow.
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Policy Acknowledgement & Document Control – Secure storage, signed acknowledgement, version history, audit-ready.
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Reporting for Funders & Regulators – compliance reports, dashboards and exportable logs.
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Multi-Jurisdiction Support – UK, EU, Canada, USA & UAE compliance frameworks supported.
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Global Hosting & Data Protection – EU and Canadian AWS hosting ensures GDPR and cross-border readiness.
Safeguarding, Child Protection, Vetting, Sanctioning & Compliance you can prove
For National Governing Bodies (NGBs) and multi-sport federations, safeguarding is more than a policy—it’s survival.
Check out our practical playbook for safe sports and compliance here
Compliance & Certification Management
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Members can upload vetting documents, certifications, and training records to confirm they meet safeguarding and compliance requirements for working with children and vulnerable people.
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Administrators at club, regional, and national governing body levels can view, verify, and report on certification status, ensuring all personnel remain compliant.
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Configurable email reminders automatically notify individuals before certifications expire, increasing in frequency and urgency until renewal is completed.
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The system verifies compliance status and enforces access rules — ensuring only certified and approved individuals are assigned to roles involving youth or vulnerable participants.
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All actions and updates are logged for transparency, with easy reporting for audits and oversight reviews.
Manage Incidents, Injuries & Concussions
SportLoMo helps federations and clubs manage incidents, injuries, and concussion protocols in full compliance with government and governing-body standards.
“Rugby Ontario works with Rugby Canada and SportLomo to build the necessary Government requirements under Rowan’s Law (Concussion code) into the online registration process”
—Ontario Rugby, Canada Rugby
How Rugby Canada and our sports manage concussion on SportLoMo
Key Features of Incident / Injury Management
Learning Management System (LMS): Fully integrated tools for Training and Compliance
Manage your coaching and training programs from one place.
SportLoMo’s LMS helps federations, associations, and clubs schedule courses, track qualifications, and manage credentials — all integrated with membership, events, and payments.
Easily connect to external systems with API integrations.
Deliver online and in-person learning that syncs directly to each member’s record, keeping your compliance and education data always up to date.
Read how Volleyball Canada launched their new Learning Platform on Sportlomo
Coaching and Training Courses
- Event Administrator/Learning co-ordinator can set dates, times, venue, numbers, status, requirements, credentials, qualifications and more.
- Assign tutors to training events.
- Records Attendance.
- Coaching / training events (and course content) can be made available to public or ‘restricted’ to participants.
- Records all Exams/Certification.
- Accreditation can be attached to attendee personal record (includes expiration dates).
- Automatic email notifications informing of lapsing accreditation.
- Restrictions on who can attend training events – e.g. Member must be qualified to level X before they can attend to Level Y event etc.
- Caters for Wait Lists
- Accept payments to attend events.
Credentials and Qualifications
- Members can self-sign up and pay for training courses (with rules).
- Members can review their qualifications, see what credentials are required to go to the next level and when the next courses are scheduled.
- Allow only certified members to take advanced courses.
- Allow members to upload their own credentials to the system and administrators can approve these credentials.
- Give premissions to approved tutors to track and assign results to their participants.
- Set ‘Wait lists’ for oversubscribed courses and offer ‘Priority Sign-Up’ to specified members.
Management Dashboard, understand your sport (Business intelligence)
In-platform Management Dashboard (graphical interface). All types of graphs / charts around membership, participation and revenues. Supports corporate performance management.
Choose your report/graphs
View data graphically by region, gender, age, categories, numbers, dates, season, year etc.
The data and graph images can be printed or exported to excel or a PDF.
REPORTING
There are 300+ reports already in the system. Users at all levels of the organisation can report on a huge variety of parameters. Users can report on almost all data points within the system.
SportLoMo invest in Canadian Servers to serve our Canadian and North America Markets.
READ HERE
One Platform, One Solution – no third party software bolt on’s
Learn what you need to consider before choosing a software provider for your sport.